Sending out emails to candidates is one thing. And not getting responses is another. Increasing the list of candidates you can pitch jobs to is an ongoing process, but even having the longest list of job-seekers can prove futile if nobody gets back to you. When was the last time you updated the emails you sent to candidates or tweaked your messaging?
To help you with your email communication, we’ve provided some email writing tips perfect for the blue-collar workers who want to work abroad.
Understand The Process
The hiring process on Hire Abroad is identical for all candidates. They will have access to open jobs to which they can apply. Following that, you will stay in touch with them and track their status. You’re responsible for informing them about interviews, important dates, and documentation necessities. It is your responsibility to follow up with clients when they get a job to ensure everything is going as negotiated.
After they move abroad, keeping in touch with them is also essential. Knowing how the employment agency came through and how satisfied they are with their job and accommodations is key to building trust and growing your business.
This is how the process works for every candidate who wants to work abroad and finds a job through Hire Abroad. And whether you have more or less success depends mostly on how you communicate with your clients. So, how can you improve your convo with them? Here are a few excellent tips.
Tips for Great Email Communication with Candidates
When you have hundreds of candidates, typing emails to each one of them would take forever. This is where email templates come in handy. You can customize different templates for various applicant process stages and adjust them if needed when sending them out.
- Learn About Their Expectations Early On
First off, talk about the expectations your candidates have regarding working abroad during the first few talks. Help them familiarise themselves with the application process, and tell them more about the jobs and conditions in general.
This is a good way of eliminating future stress and dissatisfaction and enables you to learn more about your candidates. Down the line, you will be more equipped to send them vacancies they’d be interested in, tailor your messaging, increasing the chances of them accepting the job.
Often, workers who want to move abroad have unrealistic expectations of how everything works and how much money they can earn. While countries such as the Netherlands do offer excellent working conditions and salaries, moving abroad for a job will not be a walk in the park.
Make sure that you discuss taxes and other expenses they will have to pay and the fact that they will most likely share accommodations with other workers. Once workers have the realistic picture in mind, they’ll be more willing to apply for jobs and accept opportunities that you present them with.
- Tailor Each Message to Your Candidate
Personalisation is one of the driving forces of successful marketing and it can also play a big role in building more profound relationships with candidates. It involves tailoring your communication to each candidate’s individual background and experience.
If you have a longer list of candidates who’ll receive the same information, instead of personalising each message, divide them into different categories (like people who have experienced and first-time abroad job-seekers) and make minimal changes in the messaging when sending out.
Personalisation demonstrates that you are giving them attention and doing your best to find them the job they want. Make it evident in your communications.
- Maintain a Professional Tone in Your Email Communications
Experts agree that a professional tone can help you build trust, establish credibility, and respect. Use professional language but also be friendly. Think about talking to these clients like talking to friends who asked to help them with their job search. Show that you’re excited to help them find opportunities, but remain slightly formal and professional.
- Be Responsive Even If They Aren’t
There are cases when candidates don’t respond promptly to your emails or not respond at all. Even if they rarely engage, it’s essential that you remain available and responsive. If a candidate asks questions or expresses interest, respond to them without holding any grudges.
Even if candidates don’t respond, maintain professionalism and be available for inquiries to leave a positive impression. Follow up regularly to see if they are still interested in the offer or not.
- Be Polite and Respectful in Your Email Communiucations
Politeness is quintessential in business interactions, from customers to candidates. It creates a welcoming atmosphere and reflects well on your agency’s culture. Candidates are more likely to engage positively if they feel respected and appreciated in your communication.
Even if they fail to start working abroad, the positive experiences will make it more likely that they will recommend you (or your agency) to others as you’ve treated them with nothing but respect.
When talking about respect, ensure that you always respect your candidate’s time and preferences. Don’t bombard them with emails and follow-ups within the span of days. Respect if they choose to withdraw. Respectful communication builds a positive reputation for your recruitment agency and encourages candidates to consider future opportunities.
12 Recruiting Email Template Examples
There’s a fine line between a few and too many emails. It may require some tinkering to find out the best approach, but having email templates ready for each stage of the recruitment process can help you fine-tune your messaging, leading to more replies and ultimately, more jobs landed.
While you’ll still have to put in the legwork, we still want to make your life easier and prepare the stages of the recruitment process for which you’ll need the templates for.
Although this will take some more time initially, it will save you a lot of effort going forward. You’ll be able to contact more people while retaining the quality of the emails you send.
Email Template Examples
- First time contacting the candidates – Send them a short email explaining what they can expect when they work from you and immediately offer them some good opportunities.
- Offering jobs – You can create a short email referring to their CVs and explaining briefly why a certain position is good for them.
- Inviting candidates for interviews – Invite the candidates to an interview with the employer and send them the date and time. Ask them if they need help preparing.
- Follow up after the interview – Get in touch with candidates after the interview and ask them if they’re satisfied with the opportunity and what they think about it.
- Congratulating them on getting a job – Send a congratulations email when they get a job with some additional information on what’s next.
- Rejection Email – If they don’t end up getting a job, send them an uplifting email and remind them that you’ll be looking for more opportunities.
Additional Emails You can Prepare
- Are you still interested in the position? – If they don’t respond, contact them to see if they are still interested in the positions you proposed.
- When candidates get referred – Send an email mentioning the person who referred them to you and getting acquainted with the job search process and how you’ll help them.
- Application follow up email – Send a follow up email when they apply, thanking them for taking the time to submit everything and saying that they can expect to hear from you.
- Confirm interview invitation – have your candidates confirm that they received an interview invitation.
- Interview reminder – send your candidates a reminder email before their interview.
- When they move abroad – Contact your candidates to check in on them once they move.
Still Struggling with Recruitment?
By creating and modifying these template ideas, you’ll be able to be a more effective communicator, especially if you add your personal touch and test these emails out to see which ones bring results and which need to be modified.
However, if you find that you are still struggling with email communications and need help with various aspects of recruitment, such as process automation or keeping track of your clients, Hire Aborad can help.
At Hire Abroad, we have a large selection of jobs not only from the Netherlands but also from other Western European countries! Visit our home page and click on “Let’s talk” and we’ll contact you to explore your opportunities and help you bring your recruiting to the next level.
